Sunshine laws are laws that require government agencies and bodies to allow the public to attend their meetings and have access to their records. (1)   Contracts, contractors’ bids, responses to requests for proposals and all other records of communications between the department and persons or firms seeking contracts shall be open to inspection immediately after a contract has been awarded. The City and County shall also make available on its World Wide Web site, or on a comparable, readily accessible location on the Internet, a current copy of the City Charter and all City Codes. (d)   A department may establish and charge a higher fee than the one cent presumptive fee in Subdivision (b) and the 10 cent presumptive fee in Subdivision (c) if it prepares and posts an itemized cost analysis establishing that its cost per page impression exceeds 10 cents or one cent, as the case may be. Closed Sessions: Permitted Topics. Annual training shall be provided by the San Francisco City Attorney’s Office with the assistance of the Sunshine Ordinance Task Force. (c)   If a court finds that an action filed pursuant to this section is frivolous, the City and County may assert its rights to be paid its reasonable attorneys’ fees and costs. Sec. Sunshine Ordinance Supersedes Other Local Laws. (e)   The Task Force Commission shall approve by-laws specifying a general schedule for meetings, requirements for attendance by Task Force members, and procedures and criteria for removing members for non-attendance. Nothing in this section shall require a department to program or reprogram a computer to respond to a request for information or to release information where the release of that information would violate a licensing agreement or copyright law. 8/18/93; amended by Ord. The District Attorney, Chief of Police, and Sheriff are encouraged to cooperate with the press and other members of the public in allowing access to local records pertaining to investigations, arrests, and other law enforcement activity. Definition of sunshine-law noun in Oxford Advanced Learner's Dictionary. Members of the task force shall serve without compensation. San Francisco, CA 94102 The department head may designate himself or herself for this assignment, but in any event shall arrange that an alternate be available for this function during the absence of the person assigned primary responsibility. Two members shall be members of the public experienced in consumer advocacy. (c)   Funds of the City and County of San Francisco, including organizational dues, shall not be used to support any lobbying efforts to restrict public access to records, information, or meetings, except where such effort is solely for the purpose of protecting the identity and privacy rights of private citizens. 12/20/96; Proposition G, 11/2/99). (b)   Unless otherwise required by state or federal law or necessary to inspect real property or personal property which cannot be conveniently brought within the territory of the City and County of San Francisco or to meet with residents residing on property owned by the City, or to meet with residents of another jurisdiction to discuss actions of the policy body that affect those residents, all meetings of its policy bodies shall be held within the City and County of San Francisco. n. A law designed to provide the public with greater scrutiny of the governmental process, as through more public notice and disclosure of government... Sunshine law - definition of sunshine law by The Free Dictionary. Disclosure of Closed Session Discussions and Actions. 12/24/98; Proposition G, 11/2/99). To the extent possible, such documents shall also be made available through the policy body’s Internet site. The report shall at least identify for each petition the record or records sought, the custodian of those records, the ruling of the supervisor of public records, whether any ruling was overturned by a court and whether orders given to custodians of public records were followed. The people do not cede to these entities the right to decide what the people should know about the operations of local government. 4/17/98; Proposition G, 11/2/99). (b)   The Department of Elections shall keep and preserve all records and invoices relating to the design and printing of ballots and other election materials and shall keep and preserve records documenting who had custody of ballots from the time ballots are cast until ballots are received and certified by the Department of Elections. (4)   With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54957, either: (5)   With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54957.6, either: In case of multiple items of business under the same category, lines may be added and the location of information may be reformatted to eliminate unnecessary duplication and space, so long as the relationship of information concerning the same item is reasonably clear to the reader. the raising or rising of a body in air by supernatural means. All City department heads and all City management employees and all employees or officials who are required to sign an affidavit of financial interest with the Ethics Commission shall sign an annual affidavit or declaration stating under penalty of perjury that they have read the Sunshine Ordinance and have attended or will attend when next offered, a training session on the Sunshine Ordinance, to be held at least once annually. (2)   Litigation: Direction or approval given to the body’s legal counsel to prosecute, defend or seek or refrain from seeking appellate review or relief, or to otherwise enter as a party, intervenor or amicus curiae in any form of litigation as the result of a consultation pursuant to Government Code Section 54956.9 shall be reported in open session as soon as given, or at the first meeting after an adverse party has been served in the matter if immediate disclosure of the City’s intentions would be contrary to the public interest. Sec. Define sunshine law. It shall refer to any explanatory documents that have been provided to the policy body in connection with an agenda item, such as correspondence or reports, and such documents shall be posted adjacent to the agenda or, if such documents are of more than one page in length, made available for public inspection and copying at a location indicated on the agenda during normal office hours. Sec. Any person speaking during a public comment period may supply a brief written summary of their comments which shall, if no more than 150 words, be included in the minutes. 9/30/96; Proposition G, 11/2/99). What does sunshine mean? The agenda for any meeting in which a settlement subject to this Section is discussed shall identify the names of the parties, the case number, the court, and the material terms of the settlement. ), and shall not be erased or destroyed. Only the recommendation of the author may, in such circumstances, be withheld as exempt. (a)   All gatherings of passive meeting bodies shall be accessible to individuals upon inquiry and to the extent possible consistent with the facilities in which they occur. 67.12. The text of the amendments will be incorporated below when the amending legislation is effective. (b)   A court shall award costs and reasonable attorneys’ fees to the plaintiff who is the prevailing party in an action brought to enforce this Ordinance. all documents exchanged and related to the position of the parties, including draft contracts, shall be made available for public inspection and copying upon request. Nothing in this provision requires the disclosure of a private person’s or organization’s net worth or other proprietary financial data submitted for qualification for a contract or other benefit until and unless that person or organization is awarded the contract or benefit. The draft minutes of each meeting shall be available for inspection and copying upon request no later than ten working days after the meeting. The officially adopted minutes shall be available for inspection and copying upon request no later than ten working days after the meeting at which the minutes are adopted. The willful failure of any elected official, department head, or other managerial city employee to discharge any duties imposed by the Sunshine Ordinance, the Brown Act or the Public Records Act shall be deemed official misconduct. (b)   Each board and commission enumerated in the charter shall provide sign language interpreters or note-takers at each regular meeting, provided that a request for such services is communicated to the secretary or clerk of the board or commission at least 48 hours before the meeting, except for Monday meetings, for which the deadline shall be 4 p.m. of the last business day of the preceding week. Meaning of sunshine law. New Ordinance Notice: This section has been AMENDED by new legislation (Ord. (d)   The right of the people to know what their government and those acting on behalf of their government are doing is fundamental to democracy, and with very few exceptions, that right supersedes any other policy interest government officials may use to prevent public access to information. (Added by Ord. 3 K. Custodian of Records: “Custodian of Records” means the City Manager, or other person(s) appointed by the City Manager, to be in charge of the records of any … If these options do not provide the necessary translation services, the Clerk may employ professional translators. (Added by Ord. To the extent not expressly prohibited by law, copies of all written communications with the above identified entities and any City employee, officer, agents, or and representative, shall be accessible as public records. In the event of such removal or in the event a vacancy otherwise occurs during the term of office of any appointive member, a successor shall be appointed for the unexpired term of the office vacated in a manner similar to that described herein for the initial members. Whenever the Board of Supervisors, a board or commission enumerated in the charter, or any committee thereof anticipates that the number of persons attending the meeting will exceed the legal capacity of the meeting room, any public address system used to amplify sound in the meeting room shall be extended by supplementary speakers to permit the overflow audience to listen to the proceedings in an adjacent room or passageway, unless such supplementary speakers would disrupt the operation of a City office. (Added by Ord. Sunshine Laws Definition. (3)   With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.9, either: The space under “Existing litigation” shall be used to specifically identify a case under discussion pursuant to subdivision (a) of Government Code Section 54956.9, including the case name, court, and case number, unless the identification would jeopardize the City’s ability to effectuate service of process upon one or more unserved parties, in which instance the space in the next succeeding line shall be checked, or unless the identification would jeopardize the City’s ability to conclude existing settlement negotiations to its advantage, in which instance the space in the next succeeding line shall be checked. Where the disclosure of documents in a litigation matter that has been settled could be detrimental to the City’s interest in pending litigation arising from the same facts or incident and involving a party not a party to or otherwise aware of the settlement, the documents required to be disclosed by Subdivision (b) of this Section need not be disclosed until the other case is settled or otherwise finally concluded. (d)   Records which are subject to disclosure under subdivision (a) and which are distributed during their discussion at a public meeting shall be made available for public inspection immediately or as soon thereafter as is practicable. 67.11. Sec. (b)   A custodian of a public record shall, as soon as possible and within ten days following receipt of a request for inspection or copy of a public record, comply with such request. Sec. Policy Regarding Use and Purchase of Computer Systems. § 10104. (i)   The San Francisco City Attorney’s office shall act to protect and secure the rights of the people of San Francisco to access public information and public meetings and shall not act as legal counsel for any city employee or any person having custody of any public record for purposes of denying access to the public. Regulation DD is a federal policy that requires lenders to provide certain information about fees and interest when opening an account for a customer. (b)   The role of the person or persons so designated shall be to provide information on as timely and responsive a basis as possible to those members of the public who are not requesting information from a specific person. Release of oral public information shall be accomplished as follows: (a)   Every department head shall designate a person or persons knowledgeable about the affairs of the department, to provide information, including oral information, to the public about the department’s operations, plans, policies and positions. (Added by Ord. No other business shall be considered at such meetings. 67.29-4. Sec. Office of the City Attorney 7/12/96; Proposition G, 11/2/99). Meaning, pronunciation, picture, example sentences, grammar, usage notes, synonyms and more. Inspection of any such recording shall be provided without charge on an appropriate play back device made available by the City. Any written settlement agreement and any documents attached to or referenced in the settlement agreement shall be made publicly available at least 10 calendar days before the meeting of the policy body at which the settlement is to be approved to the extent that the settlement would commit the City or a department thereof to adopting, modifying, or discontinuing an existing policy, practice or program or otherwise acting other than to pay an amount of money less than $50,000. The work of responding to a public-records request and preparing documents for disclosure shall be considered part of the regular work duties of any City employee, and no fee shall be charged to the requester to cover the personnel costs of responding to a records request. SUNSHINE ACT [Download as a .pdf] An act requiring public agencies to hold certain meetings and hearings open to the public; and providing penalties. The index shall clearly and meaningfully describe, with as much specificity as practicable, the individual types of records that are prepared or maintained by each department, agency, commission or public official of the City and County. (Added by Ord. Sec. ), and shall not be erased or destroyed. 8/18/93; amended by Ord. (e)   Notwithstanding any other provisions of this ordinance, public employees shall not be discouraged from or disciplined for disclosing any information that is public information or a public record to any journalist or any member of the public. (Added by Ord. ... prohibited in law, and except as provided in § 10108 of this Chapter. View Lee Hepner's professional profile on LinkedIn; The Sunshine Ordinance Task Force was established by Chapter 67 of the San Francisco Administrative Code. (b)   To consider the appointment, employment, evaluation of performance, or dismissal of a City employee, if the policy body has the authority to appoint, employ, or dismiss the employee, or to hear complaints or charges brought against the employee by another person or employee unless the employee complained of requests a public hearing. One member shall be appointed from the press or electronic media. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this chapter, or the invalidity of the application thereof to any person or circumstances, shall not affect the validity of the remainder of this chapter, or the validity of its application to other persons or circumstances. They are designed to limit corruption within the affected organizations and increase public trust through willing transparency. The task force shall elect a chair from among its appointive members. Sec. New approaches to government constantly offer public officials additional ways to hide the making of public policy from the public. (Added by Ord. The Sunshine Ordinance is an ordinance to insure easier access to public records and to strengthen the open meeting laws. (e)   With the City’s designated representatives regarding matters within the scope of collective bargaining or meeting and conferring with public employee organizations when a policy body has authority over such matters. (3)   Such gatherings of a business nature need not provide opportunities for comment by members of the public, although the person presiding may, in his or her discretion, entertain such questions or comments from spectators as may be relevant to the business of the gathering. Sec. Please help the City accommodate these individuals.”. The clerk or secretary of each board and commission enumerated in the Charter shall record the minutes for each regular and special meeting of the board or commission. 432-94, App. Sunshine laws synonyms, Sunshine laws pronunciation, Sunshine laws translation, English dictionary definition of Sunshine laws. Sunshine laws stipulate that certain business operations or government activities provide open transparency and disclosure to the public or upon inquiry. (6)   Gatherings defined in subdivision (5) may hold closed sessions under circumstances allowed by this Article. (c)   If a regular meeting would otherwise fall on a holiday, it shall instead be held on the next business day, unless otherwise rescheduled in advance. The affidavit or declarations shall be maintained by the Ethics Commission and shall be available as a public record. (1)   Such gatherings need not be formally noticed, except on the City’s website whenever possible, although the time, place and nature of the gathering shall be disclosed upon inquiry by a member of the public, and any agenda actually prepared for the gathering shall be accessible to such inquirers as a public record. 265-93, App. (g)   If a meeting must be canceled, continued or rescheduled for any reason, notice of such change shall be provided to the public as soon as is reasonably possible, including posting of a cancellation notice in the same manner as described in Section 67.7(c), and mailed notice if sufficient time permits. (l)   Inspection and copying of documentary public information stored in electronic form shall be made available to the person requesting the information in any form requested which is available to or easily generated by the department, its officers or employees, including disk, tape, printout or monitor at a charge no greater than the cost of the media on which it is duplicated. Sec. Meaning of sunshine. 9/8/95; Ord. in particulars not addressed by this ordinance and in accordance with the enhanced disclosure requirements provided in this ordinance. 67.6. The index shall be continuously maintained on the City’s World Wide Website and made available at public libraries within the City and County of San Francisco. (b)   Elected officials, commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. “Total number of contacts” shall be calculated by combining all contacts made during the two-month period on behalf of the City and County of San Francisco for all lobbying activities on maters at the local, state, regional or national level. (3)   The job description of every employment classification. (a)   Notwithstanding the 10-day period for response to a request permitted in Government Code Section 6256 and in this Article, a written request for information described in any category of non-exempt public information shall be satisfied no later than the close of business on the day following the day of the request. Soon as possible, but all aim to increase transparency in economic regulation the to! Determination shall be applied uniformly to members of the League of Women Voters ( b the. 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